Microsoft Teams

Co-organizer: cannot edit meeting

Presenter: cannot do breakout unless assigned by organizer

Schedule: Calendar, Meet Now link, Team Channel

If a participant raise hand, we can allow that person to unmute.

Change screen resolution to 300% to make desktop sharing bigger

If teaching Excel, best to share desktop to see all popup

Guests might have issues receiving files via chat

More > Settings > Meeting Options

- Who can bypass the lobby?

• Must load PPT via Power Point Live

• Must be Presenter to annotate

• Annotations will save, while in the meeting, and will display if PPT is closed and reopened

• Annotations will NOT save to the file outside of the meeting. When the meeting ends, annotations are lost.

Notes about Collaborative Annotation:

• Presenter must enable annotation from the Share

• You must be sharing full SCREEN (not sharing window)

• Annotation settings can be changed via the Gear icon in the Annotation toolbar once annotations have been started

• Annotations can’t be exported, screen shot them to save

• Participants MUST be using the MS Teams Application to annotate, Browser users will NOT have access

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

Mute All:

Set meeting options so the lobby is on, only you can share, microphones and cameras are allowed, and meeting chat is enabled
Explain how to mute all participants > Participants panel
Explain how to transfer a file > Put in chat
Share a video file or webpage/YouTube video with sound > ***Click Include computer sound FIRST
Share a PowerPoint so the presenter can annotate on it >> Upload on One Drive > Attach > PowerPoint Live
Create and run a short poll >> Create poll in Calendar Meeting App +

Create breakout rooms with these options set: end breakouts in 5 minutes, automatically move attendees to rooms, and allow attendees to return to the main meeting if needed

Instruct on how to send a broadcast message to breakout rooms >> Use the broadcast icon
Instruct on how to quickly see all breakout room chats at the same time >> Go to the app in the background
Instruct on where to find the meeting recording and attendance report

Cannot pause recording, so ask whether long breakout can stop recording and send many files.
If not found recording in chat, scroll all the way up then scroll down again to refresh.

To be prepared for our Teach Back, please have the following ready before you join:

Logged into the VLC/Elsie Producer Practice MS Teams account (please directly check with Staci if you have any issues to log in)
Have a YouTube video or other video ready to play and share
Have a PowerPoint deck (with at least 2 slides) ready to share

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